Quick reference for Microsoft Word Common tasks in Microsoft Word
To do this Press Create a nonbreaking space. CTRL+SHIFT+SPACEBAR Create a nonbreaking hyphen. CTRL+SHIFT+HYPHEN Make letters bold. CTRL+B Make letters italic. CTRL+I Make letters underline. CTRL+U Decrease font size one value. CTRL+SHIFT+< Increase font size one value. CTRL+SHIFT+> Decrease font size 1 point. CTRL+[ Increase font size 1 point. CTRL+] Remove paragraph or character formatting. CTRL+SPACEBAR Copy the selected text or object. CTRL+C Cut the selected text or object. CTRL+X Paste text or an object. CTRL+V Paste special. CTRL+ALT+V Paste formatting only CTRL+SHIFT+V Undo the last action. CTRL+Z Redo the last action. CTRL+Y Open the Word Count dialog box. CTRL+Y Working with documents and webpages Create, view and save documents
To do this Press Create a new document. CTRL+N Open a document. CTRL+O Close a document. CTRL+W Split the document window. ALT+CTRL+S Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S Save a document. CTRL+S Find, replace and browse through text
To do this Press Open the Navigation task pane (to search document). CTRL+F Repeat find (after closing Find and Replace window). ALT+CTRL+Y Replace text, specific formatting, and special items. CTRL+H Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G Switch between the last four locations that you have edited. ALT+CTRL+Z Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. ALT+CTRL+HOME Move to the previous browse object (set in browse options). CTRL+PAGE UP Move to the next browse object (set in browse options). CTRL+PAGE DOWN Switch to another view
To do this Press Switch to Print Layout view. ALT+CTRL+P Switch to Outline view. ALT+CTRL+O Switch to Draft view. ALT+CTRL+N Outline view
To do this Press Promote a paragraph. ALT+SHIFT+LEFT ARROW Demote a paragraph. ALT+SHIFT+RIGHT ARROW Demote to body text. CTRL+SHIFT+N Move selected paragraphs up. ALT+SHIFT+UP ARROW Move selected paragraphs down. ALT+SHIFT+DOWN ARROW Expand text under a heading. ALT+SHIFT+PLUS SIGN Collapse text under a heading. ALT+SHIFT+MINUS SIGN Expand or collapse all text or headings. ALT+SHIFT+A Hide or display character formatting. The slash (/) key on the numeric keypad Show the first line off body text or all body text. ALT+SHIFT+L Show all headings with the Heading 1 style. ALT+SHIFT+1 Show all headings up to Heading n. ALT+SHIFT+n Insert a tab character. CTRL+TAB Print and preview documents
To do this Press Print a document. CTRL+P Switch to print preview. ALT+CTRL+I Move around the preview page when zoomed in. Arrow keys Move by one preview page when zoomed out. PAGE UP or PAGE DOWN Move to the first preview page when zoomed out. CTRL+HOME Move to the last preview page when zoomed out. CTRL+END Review documents
To do this Press Insert a comment. ALT+CTRL+M Turn change tracking on or off. CTRL+SHIFT+E Close the Reviewing Pane if it is open. ALT+SHIFT+C Full Screen Reading view Note Some screen readers may not be compatible with Full Screen Reading view.
To do this Press Go to the beginning of document. HOME Go to the end of document. END Go to page n. n, ENTER Exit reading layout view. ESC References, footnotes and endnotes
To do this Press Mark a table of contents entry. ALT+SHIFT+O Mark a table of authorities entry (citation). ALT+SHIFT+I Mark an index entry. ALT+SHIFT+X Insert a footnote. ALT+SHIFT+F Insert an endnote. ALT+SHIFT+D Work with webpages
To do this Press Insert a hyperlink. CTRL+K Go back one page. ALT+LEFT ARROW Go forward one page. ALT+RIGHT ARROW Refresh. F9 Edit and move text and graphics Delete text and graphics
To do this Press Delete one character to the left. BACKSPACE Delete one word to the left. CTRL+BACKSPACE Delete one character to the right. DELETE Delete one word to the right. CTRL+DELETE Cut selected text to the Office Clipboard. CTRL+X Undo the last action. CTRL+Z Cut to the Spike. CTRL+F3 Copy and move text and graphics
To do this Press Open the Office Clipboard. Press ALT+H to move to the Home tab, and then press F,O Copy selected text or graphics to the Office Clipboard. CTRL+C Cut selected text or graphics to the Office Clipboard. CTRL+X Paste the most recent addition or pasted item from the Office Clipboard. CTRL+V Move text or graphics one time. F2 (then move the cursor and press ENTER) Copy text or graphics one time. SHIFT+F2 (then move the cursor and press ENTER) When text or an object is selected, open the Create New Building Block dialog box. ALT+F3 When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it. SHIFT+F10 Cut to the Spike. CTRL+F3 Paste the Spike contents. CTRL+SHIFT+F3 Copy the header or footer used in the previous section of the document. ALT+SHIFT+R Insert special characters
To insert this Press A field CTRL+F9 A line break SHIFT+ENTER A page break CTRL+ENTER A column break CTRL+SHIFT+ENTER An em dash ALT+CTRL+MINUS SIGN An en dash CTRL+MINUS SIGN An optional hyphen CTRL+HYPHEN A nonbreaking hyphen CTRL+SHIFT+HYPHEN A nonbreaking space CTRL+SHIFT+SPACEBAR The copyright symbol ALT+CTRL+C The registered trademark symbol ALT+CTRL+R The trademark symbol ALT+CTRL+T An ellipsis ALT+CTRL+PERIOD A single opening quotation mark CTRL+`(single quotation mark),`(single quotation mark) A single closing quotation mark CTRL+'(single quotation mark),'(single quotation mark) Double opening quotation marks CTRL+`(single quotation mark),SHIFT+`(single quotation mark) Double closing quotation marks CTRL+'(single quotation mark),SHIFT+'(single quotation mark) An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) Insert characters by using character codes
To do this Press Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol, type 20AC, and then hold down ALT and press X. The character code, ALT+X Find the Unicode character code for the selected character. ALT+X Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. ALT+the character code(on the numeric keypad) Select text and graphics Select text by holding down SHIFT and using the arrow keys to move the cursor. Extend a selection
To do this Press Turn extend mode on. F8 Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW Increase the size of a selection. F8 (press one time to select a word, two times to select a sentence, and so on) Reduce the size of a selection. SHIFT+F8 Turn extend mode off. ESC Extend a selection one character to the right. SHIFT+RIGHT ARROW Extend a selection one character to the left. SHIFT+LEFT ARROW Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW Extend a selection to the beginning of a word. CTRL+SHIFT+LEFT ARROW Extend a selection to the end of a line. SHIFT+END Extend a selection to the beginning of a line. SHIFT+HOME Extend a selection one line down. SHIFT+DOWN ARROW Extend a selection one line up. SHIFT+UP ARROW Extend a selection to the end of a paragraph. CTRL+SHIFT+DOWN ARROW Extend a selection to the beginning of a paragraph. CTRL+SHIFT+UP ARROW Extend a selection one screen down. SHIFT+PAGE DOWN Extend a selection one screen up. SHIFT+PAGE UP Extend a selection to the beginning of a document. CTRL+SHIFT+HOME Extend a selection to the end of a document. CTRL+SHIFT+END Extend a selection to the end of a window. ALT+CTRL+SHIFT+PAGE DOWN Extend a selection to include the complete document. CTRL+A Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode Select text and graphics in a table
To do this Press Select the next cell's contents. TAB Select the previous cell's contents. SHIFT+TAB Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHIFT+ALT+PAGE UP to select the column from bottom to top. Extend a selection (or block). CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel section mode Select a complete table. ALT+F5 on the numeric keypad (with NUM LOCK off) Move through your document
To move Press One character to the left LEFT ARROW One character to the right RIGHT ARROW One word to the left CTRL+LEFT ARROW One word to the right CTRL+RIGHT ARROW One paragraph up CTRL+UP ARROW One paragraph down CTRL+DOWN ARROW One cell to the left (in a table) SHIFT+TAB One cell to the right (in a table) TAB Up one line UP ARROW Down one line DOWN ARROW To the end of a line END To the beginning of a line HOME To the top of the window ALT+CTRL+PAGE UP To the end of the window ALT+CTRL+PAGE DOWN Up one screen (scrolling) PAGE UP Down one screen (scrolling) PAGE DOWN To the top of the next page CTRL+PAGE DOWN To the top of the previous page CTRL+PAGE UP To the end of a document CTRL+END To the beginning of a document CTRL+HOME To a previous revision SHIFT+F5 After you open a document, go to the location that you were working in when the document was last closed SHIFT+F5 Move around in a table
To move Press To the next cell in a row TAB To the previous cell in a row SHIFT+TAB To the first cell in a row ALT+HOME To the last cell in a row ALT+END To the first cell in a column ALT+PAGE UP To the last cell in a column ALT+PAGE DOWN To the previous row UP ARROW To the next row DOWN ARROW Row up ALT+SHIFT+UP ARROW Row down ALT+SHIFT+DOWN ARROW Insert paragraphs and tab characters in a table
To insert Press New paragraphs in a cell ENTER Tab characters in a cell CTRL+TAB Use Overtype mode To change the Overtype settings so that you can access Overtype mode by pressing INSERT, follow these steps: Press ALT+F, T to open Word Options. Press A to select ADVANCED, and then press TAB. Press ALT+O to move to the Use the Insert key to control overtype mode check box. Press SPACEBAR to select the check box, and then press ENTER. To turn Overtype mode on or off, press INSERT. Character and paragraph formatting Copy formatting
To do this Press Copy formatting from text. CTRL+SHIFT+C Apply copied formatting to text. CTRL+SHIFT+V Change or resize the font Note The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this Press Open the Font dialog box to change the font. CTRL+SHIFT+F Increase the font size. CTRL+SHIFT+> Decrease the font size. CTRL+SHIFT+< Increase the font size by 1 point. CTRL+] Decrease the font size by 1 point. CTRL+[ Apply character formats
To do this Press Open the Font dialog box to change the formatting of characters. CTRL+D Change the case of letters. SHIFT+F3 Format all letters as capitals. CTRL+SHIFT+A Apply bold formatting. CTRL+B Apply an underline. CTRL+U Underline words but not spaces. CTRL+SHIFT+W Double-underline text. CTRL+SHIFT+D Apply hidden text formatting. CTRL+SHIFT+H Apply italic formatting. CTRL+I Format letters as small capitals. CTRL+SHIFT+K Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN Remove manual character formatting. CTRL+SPACEBAR Change the selection to the Symbol font. CTRL+SHIFT+Q View and copy text formats
To do this: Press: Display nonprinting characters. CTRL+SHIFT+* (asterisk on numeric keypad does not work) Review text formatting. SHIFT+F1 (then click the text with the formatting you want to review) Copy formats. CTRL+SHIFT+C Paste formats. CTRL+SHIFT+V Set the line spacing
To do this Press Single-space lines. CTRL+1 Double-space lines. CTRL+2 Set 1.5-line spacing. CTRL+5 Add or remove one line space before a paragraph. CTRL+0 (zero) Align paragraphs
To do this Press Switch a paragraph between centered and left-aligned. CTRL+E Switch a paragraph between justified and left-aligned. CTRL+J Switch a paragraph between right-aligned and left-aligned. CTRL+R Left align a paragraph. CTRL+L Indent a paragraph from the left. CTRL+M Remove a paragraph indent from the left. CTRL+SHIFT+M Create a hanging indent. CTRL+T Reduce a hanging indent. CTRL+SHIFT+T Remove paragraph formatting. CTRL+Q Apply paragraph styles
To do this Press Open Apply Styles task pane. CTRL+SHIFT+S Open Styles task pane. ALT+CTRL+SHIFT+S Start AutoFormat. ALT+CTRL+K Apply the Normal style. CTRL+SHIFT+N Apply the Heading 1 style. ALT+CTRL+1 Apply the Heading 2 style. ALT+CTRL+2 Apply the Heading 3 style. ALT+CTRL+3 To close the Styles task pane, follow these steps: If the Styles task pane is not selected, press F6 to select it. Press CTRL+SPACEBAR. Use the arrow keys to select Close, and then press ENTER. Insert and edit objects Insert an object To insert an object, follow these steps: Press ALT, N, J and then J to open the Object dialog box. Do one of the following: Press DOWN ARROW to select an object type, and then press ENTER to create an object. Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file. Edit an object To edit an object, follow these steps: With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW. Press SHIFT+F10. Press the TAB key to reach Object name, press ENTER, and then press ENTER again. Insert SmartArt graphics To insert SmartArt graphics, follow these steps: Press and release ALT, N, and then M to select SmartArt. Press the arrow keys to select the kind of graphic that you want. Press TAB, and then press the arrow keys to select the graphic that you want to insert. Press ENTER. Insert WordArt To insert WordArt, follow these steps: Press and release ALT, N, and then W to select WordArt. Press the arrow keys to select the WordArt style that you want, and then press ENTER. Type the text that you want. Press ESC to select the WordArt object, and then use the arrow keys to move the object. Press ESC again to return to the document. Mail merge and fields Perform a mail merge Note You must be on the Mailings tab to use these keyboard shortcuts.
To do this Press Preview a mail merge. ALT+SHIFT+K Merge a document. ALT+SHIFT+N Print the merged document. ALT+SHIFT+M Edit a mail-merge data document. ALT+SHIFT+E Insert a merge field. ALT+SHIFT+F Work with fields
To do this Press Insert a DATE field. ALT+SHIFT+D Insert a LISTNUM field. ALT+SHIFT+L Insert a PAGE field. ALT+SHIFT+P Insert a TIME field. ALT+SHIFT+T Insert an empty field. CTRL+F9 Update linked information in a Word source document. CTRL+SHIFT+F7 Update selected fields. F9 Unlink a field. CTRL+SHIFT+F9 Switch between a selected field code and its result. SHIFT+F9 Switch between all field codes and their results. ALT+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9 Go to the next field. F11 Go to the previous field. SHIFT+F11 Lock a field. CTRL+F11 Unlock a field. CTRL+SHIFT+F11 Language bar Handwriting recognition
To do this Press Switch between languages or keyboard layouts. Left ALT+SHIFT Display a list of correction alternatives. +C Turn handwriting on or off. +H Turn Japanese Input Method Editor (IME) on 101 keyboards on or off. ALT+~ Turn Korean IME on 101 keyboards on or off. Right ALT Turn Chinese IME on 101 keyboards on or off. CTRL+SPACEBAR Tips You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then clickSettings. Under Preferences, click Key Settings. The Windows logo key
is available on the bottom row of keys on most keyboards. Function key reference Function keys
To do this Press Get Help or go to Microsoft Office.com. F1 Move text or graphics. F2 Repeat the last action. F4 Select the Go To command (Home tab). F5 Go to the next pane or frame. F6 Select the Spelling command (Review tab). F7 Extend a selection. F8 Update the selected fields. F9 Show KeyTips. F10 Go to the next field. F11 Select the Save As command. F12 SHIFT+Function key
To do this Press Start context-sensitive Help or reveal formatting. SHIFT+F1 Copy text. SHIFT+F2 Change the case of letters. SHIFT+F3 Repeat a Find or Go To action. SHIFT+F4 Move to the last change. SHIFT+F5 Go to the previous pane or frame (after you press F6). SHIFT+F6 Select the Thesaurus command (Review tab, Proofing group). SHIFT+F7 Reduce the size of a selection. SHIFT+F8 Switch between a field code and its result. SHIFT+F9 Display a shortcut menu. SHIFT+F10 Go to the previous field. SHIFT+F11 Select the Save command. SHIFT+F12 CTRL+Function key
To do this Press Expand or collapse the Ribbon. CTRL+F1 Select the Print Preview command. CTRL+F2 Cut to the Spike. CTRL+F3 Close the window. CTRL+F4 Go to the next window. CTRL+F6 Insert an empty field. CTRL+F9 Maximize the document window. CTRL+F10 Lock a field. CTRL+F11 Select the Open command. CTRL+F12 CTRL+SHIFT+Function key
To do this: Press Insert the contents of the Spke. CTRL+SHIFT+F3 Edit a bookmark. CTRL+SHIFT+F5 Go to the previous window. CTRL+SHIFT+F6 Update linked information in a Word 2010 source document. CTRL+SHIFT+F7 Extend a selection or block. CTRL+SHIFT+F8, and then press an arrow key Unlink a field. CTRL+SHIFT+F9 Unlock a field. CTRL+SHIFT+F11 Select the Print command. CTRL+SHIFT+F12 ALT+Function key
To do this Press Go to the next field. ALT+F1 Create a new Building Block. ALT+F3 Exit Word 2010. ALT+F4 Restore the program window size. ALT+F5 Move from an open dialog box back to the document, for dialog boxes that support this behavior. ALT+F6 Find the next misspelling or grammatical error. ALT+F7 Run a macro. ALT+F8 Switch between all field codes and their results. ALT+F9 Display the Selection and Visibility task pane. ALT+F10 Display Microsoft Visual Basic code. ALT+F11 ALT+SHIFT+Function key
To do this Press Go to the previous field. ALT+SHIFT+F1 Select the Save command. ALT+SHIFT+F2 Display the Research task pane. ALT+SHIFT+F7 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9 Display a menu or message for an available action. ALT+SHIFT+F10 Select the Table of Contents button in the Table of Contents container when the container is active. ALT+SHIFT+F11 CTRL+ALT+Function key
To do this Press Display Microsoft System Information. CTRL+ALT+F1 Select the Open command. CTRL+ALT+F2 Back to the top | Give Feedback References For more information about keyboard shortcuts, click Microsoft Word Help on the Help menu, type keyboard shortcuts in the Office Assistant or the Answer Wizard, and then click Search to view the topic. Back to the top | Give Feedback Properties Article ID: 290938 - Last Review: August 31, 2012 - Revision: 7.0 Applies to Microsoft Word 2010 Microsoft Office Word 2007 Microsoft Office Word 2003 Microsoft Word 2002
Keywords: kbhowto kbusage kbsmbportal KB290938 |
Home >