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Word Short Cut Keys


Quick reference for Microsoft Word

Common tasks in Microsoft Word

 

To do this Press   

Create a nonbreaking space. CTRL+SHIFT+SPACEBAR   

Create a nonbreaking hyphen. CTRL+SHIFT+HYPHEN   

Make letters bold. CTRL+B   

Make letters italic. CTRL+I   

Make letters underline. CTRL+U   

Decrease font size one value. CTRL+SHIFT+<   

Increase font size one value. CTRL+SHIFT+>   

Decrease font size 1 point. CTRL+[   

Increase font size 1 point. CTRL+]   

Remove paragraph or character formatting. CTRL+SPACEBAR   

Copy the selected text or object. CTRL+C   

Cut the selected text or object. CTRL+X   

Paste text or an object. CTRL+V   

Paste special. CTRL+ALT+V   

Paste formatting only CTRL+SHIFT+V   

Undo the last action. CTRL+Z   

Redo the last action. CTRL+Y   

Open the Word Count dialog box. CTRL+Y  

Working with documents and webpages

Create, view and save documents

 

To do this Press   

Create a new document. CTRL+N   

Open a document. CTRL+O   

Close a document. CTRL+W   

Split the document window. ALT+CTRL+S   

Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S   

Save a document. CTRL+S  

Find, replace and browse through text

 

To do this Press   

Open the Navigation task pane (to search document). CTRL+F   

Repeat find (after closing Find and Replace window). ALT+CTRL+Y   

Replace text, specific formatting, and special items. CTRL+H   

Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G   

Switch between the last four locations that you have edited. ALT+CTRL+Z   

Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. ALT+CTRL+HOME   

Move to the previous browse object (set in browse options). CTRL+PAGE UP   

Move to the next browse object (set in browse options). CTRL+PAGE DOWN  

Switch to another view

 

To do this Press   

Switch to Print Layout view. ALT+CTRL+P   

Switch to Outline view. ALT+CTRL+O   

Switch to Draft view. ALT+CTRL+N  

Outline view

 

To do this Press   

Promote a paragraph. ALT+SHIFT+LEFT ARROW   

Demote a paragraph. ALT+SHIFT+RIGHT ARROW   

Demote to body text. CTRL+SHIFT+N   

Move selected paragraphs up. ALT+SHIFT+UP ARROW   

Move selected paragraphs down. ALT+SHIFT+DOWN ARROW   

Expand text under a heading. ALT+SHIFT+PLUS SIGN   

Collapse text under a heading. ALT+SHIFT+MINUS SIGN   

Expand or collapse all text or headings. ALT+SHIFT+A   

Hide or display character formatting. The slash (/) key on the numeric keypad   

Show the first line off body text or all body text. ALT+SHIFT+L   

Show all headings with the Heading 1 style. ALT+SHIFT+1   

Show all headings up to Heading n. ALT+SHIFT+n   

Insert a tab character. CTRL+TAB  

Print and preview documents

 

To do this Press   

Print a document. CTRL+P   

Switch to print preview. ALT+CTRL+I   

Move around the preview page when zoomed in. Arrow keys   

Move by one preview page when zoomed out. PAGE UP or PAGE DOWN   

Move to the first preview page when zoomed out. CTRL+HOME   

Move to the last preview page when zoomed out. CTRL+END  

Review documents

 

To do this Press   

Insert a comment. ALT+CTRL+M   

Turn change tracking on or off. CTRL+SHIFT+E   

Close the Reviewing Pane if it is open. ALT+SHIFT+C  

Full Screen Reading view



Note Some screen readers may not be compatible with Full Screen Reading view.

 

To do this Press   

Go to the beginning of document. HOME   

Go to the end of document. END   

Go to page n. n, ENTER   

Exit reading layout view. ESC  

References, footnotes and endnotes

 

To do this Press   

Mark a table of contents entry. ALT+SHIFT+O   

Mark a table of authorities entry (citation). ALT+SHIFT+I   

Mark an index entry. ALT+SHIFT+X   

Insert a footnote. ALT+SHIFT+F   

Insert an endnote. ALT+SHIFT+D  

Work with webpages

 

To do this Press   

Insert a hyperlink. CTRL+K   

Go back one page. ALT+LEFT ARROW   

Go forward one page. ALT+RIGHT ARROW   

Refresh. F9  

Edit and move text and graphics

Delete text and graphics

 

To do this Press   

Delete one character to the left. BACKSPACE   

Delete one word to the left. CTRL+BACKSPACE   

Delete one character to the right. DELETE   

Delete one word to the right. CTRL+DELETE   

Cut selected text to the Office Clipboard. CTRL+X   

Undo the last action. CTRL+Z   

Cut to the Spike. CTRL+F3  

Copy and move text and graphics

 

To do this Press   

Open the Office Clipboard. Press ALT+H to move to the Home tab, and then press F,O   

Copy selected text or graphics to the Office Clipboard. CTRL+C   

Cut selected text or graphics to the Office Clipboard. CTRL+X   

Paste the most recent addition or pasted item from the Office Clipboard. CTRL+V   

Move text or graphics one time. F2 (then move the cursor and press ENTER)   

Copy text or graphics one time. SHIFT+F2 (then move the cursor and press ENTER)   

When text or an object is selected, open the Create New Building Block dialog box. ALT+F3   

When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it. SHIFT+F10   

Cut to the Spike. CTRL+F3   

Paste the Spike contents. CTRL+SHIFT+F3   

Copy the header or footer used in the previous section of the document. ALT+SHIFT+R  

Insert special characters

 

To insert this Press   

A field CTRL+F9   

A line break SHIFT+ENTER   

A page break CTRL+ENTER   

A column break CTRL+SHIFT+ENTER   

An em dash ALT+CTRL+MINUS SIGN   

An en dash CTRL+MINUS SIGN   

An optional hyphen CTRL+HYPHEN   

A nonbreaking hyphen CTRL+SHIFT+HYPHEN   

A nonbreaking space CTRL+SHIFT+SPACEBAR   

The copyright symbol ALT+CTRL+C   

The registered trademark symbol ALT+CTRL+R   

The trademark symbol ALT+CTRL+T   

An ellipsis ALT+CTRL+PERIOD   

A single opening quotation mark CTRL+`(single quotation mark),`(single quotation mark)   

A single closing quotation mark CTRL+'(single quotation mark),'(single quotation mark)   

Double opening quotation marks CTRL+`(single quotation mark),SHIFT+`(single quotation mark)   

Double closing quotation marks CTRL+'(single quotation mark),SHIFT+'(single quotation mark)   

An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)  

Insert characters by using character codes

 

To do this Press   

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol, type 20AC, and then hold down ALT and press X. The character code, ALT+X   

Find the Unicode character code for the selected character. ALT+X   

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. ALT+the character code(on the numeric keypad)  

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

Extend a selection

 

To do this Press   

Turn extend mode on. F8   

Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW   

Increase the size of a selection. F8 (press one time to select a word, two times to select a sentence, and so on)   

Reduce the size of a selection. SHIFT+F8   

Turn extend mode off. ESC   

Extend a selection one character to the right. SHIFT+RIGHT ARROW   

Extend a selection one character to the left. SHIFT+LEFT ARROW   

Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW   

Extend a selection to the beginning of a word. CTRL+SHIFT+LEFT ARROW   

Extend a selection to the end of a line. SHIFT+END   

Extend a selection to the beginning of a line. SHIFT+HOME   

Extend a selection one line down. SHIFT+DOWN ARROW   

Extend a selection one line up. SHIFT+UP ARROW   

Extend a selection to the end of a paragraph. CTRL+SHIFT+DOWN ARROW   

Extend a selection to the beginning of a paragraph. CTRL+SHIFT+UP ARROW   

Extend a selection one screen down. SHIFT+PAGE DOWN   

Extend a selection one screen up. SHIFT+PAGE UP   

Extend a selection to the beginning of a document. CTRL+SHIFT+HOME   

Extend a selection to the end of a document. CTRL+SHIFT+END   

Extend a selection to the end of a window. ALT+CTRL+SHIFT+PAGE DOWN   

Extend a selection to include the complete document. CTRL+A   

Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode   

Extend a selection to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode  

Select text and graphics in a table

 

To do this Press   

Select the next cell's contents. TAB   

Select the previous cell's contents. SHIFT+TAB   

Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly   

Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.

Press SHIFT+ALT+PAGE UP to select the column from bottom to top.   

Extend a selection (or block). CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel section mode   

Select a complete table. ALT+F5 on the numeric keypad (with NUM LOCK off)  

Move through your document

 

To move Press   

One character to the left LEFT ARROW   

One character to the right RIGHT ARROW   

One word to the left CTRL+LEFT ARROW   

One word to the right CTRL+RIGHT ARROW   

One paragraph up CTRL+UP ARROW   

One paragraph down CTRL+DOWN ARROW   

One cell to the left (in a table) SHIFT+TAB   

One cell to the right (in a table) TAB   

Up one line UP ARROW   

Down one line DOWN ARROW   

To the end of a line END   

To the beginning of a line HOME   

To the top of the window ALT+CTRL+PAGE UP   

To the end of the window ALT+CTRL+PAGE DOWN   

Up one screen (scrolling) PAGE UP   

Down one screen (scrolling) PAGE DOWN   

To the top of the next page CTRL+PAGE DOWN   

To the top of the previous page CTRL+PAGE UP   

To the end of a document CTRL+END   

To the beginning of a document CTRL+HOME   

To a previous revision SHIFT+F5   

After you open a document, go to the location that you were working in when the document was last closed SHIFT+F5  

Move around in a table

 

To move Press   

To the next cell in a row TAB   

To the previous cell in a row SHIFT+TAB   

To the first cell in a row ALT+HOME   

To the last cell in a row ALT+END   

To the first cell in a column ALT+PAGE UP   

To the last cell in a column ALT+PAGE DOWN   

To the previous row UP ARROW   

To the next row DOWN ARROW   

Row up ALT+SHIFT+UP ARROW   

Row down ALT+SHIFT+DOWN ARROW  

Insert paragraphs and tab characters in a table

 

To insert Press   

New paragraphs in a cell ENTER   

Tab characters in a cell CTRL+TAB  

Use Overtype mode

To change the Overtype settings so that you can access Overtype mode by pressing INSERT, follow these steps:

Press ALT+F, T to open Word Options.

Press A to select ADVANCED, and then press TAB.

Press ALT+O to move to the Use the Insert key to control overtype mode check box.

Press SPACEBAR to select the check box, and then press ENTER. 


To turn Overtype mode on or off, press INSERT.

Character and paragraph formatting

Copy formatting

 

To do this Press   

Copy formatting from text. CTRL+SHIFT+C   

Apply copied formatting to text. CTRL+SHIFT+V  

Change or resize the font



Note The following keyboard shortcuts do not work in Full Screen Reading mode.

 

To do this Press   

Open the Font dialog box to change the font. CTRL+SHIFT+F   

Increase the font size. CTRL+SHIFT+>   

Decrease the font size. CTRL+SHIFT+<   

Increase the font size by 1 point. CTRL+]   

Decrease the font size by 1 point. CTRL+[  

Apply character formats

 

To do this Press   

Open the Font dialog box to change the formatting of characters. CTRL+D   

Change the case of letters. SHIFT+F3   

Format all letters as capitals. CTRL+SHIFT+A   

Apply bold formatting. CTRL+B   

Apply an underline. CTRL+U   

Underline words but not spaces. CTRL+SHIFT+W   

Double-underline text. CTRL+SHIFT+D   

Apply hidden text formatting. CTRL+SHIFT+H   

Apply italic formatting. CTRL+I   

Format letters as small capitals. CTRL+SHIFT+K   

Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN   

Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN   

Remove manual character formatting. CTRL+SPACEBAR   

Change the selection to the Symbol font. CTRL+SHIFT+Q  

View and copy text formats

 

To do this: Press:   

Display nonprinting characters. CTRL+SHIFT+* (asterisk on numeric keypad does not work)   

Review text formatting. SHIFT+F1 (then click the text with the formatting you want to review)   

Copy formats. CTRL+SHIFT+C   

Paste formats. CTRL+SHIFT+V  

Set the line spacing

 

To do this Press   

Single-space lines. CTRL+1   

Double-space lines. CTRL+2   

Set 1.5-line spacing. CTRL+5   

Add or remove one line space before a paragraph. CTRL+0 (zero)  

Align paragraphs

 

To do this Press   

Switch a paragraph between centered and left-aligned. CTRL+E   

Switch a paragraph between justified and left-aligned. CTRL+J   

Switch a paragraph between right-aligned and left-aligned. CTRL+R   

Left align a paragraph. CTRL+L   

Indent a paragraph from the left. CTRL+M   

Remove a paragraph indent from the left. CTRL+SHIFT+M   

Create a hanging indent. CTRL+T   

Reduce a hanging indent. CTRL+SHIFT+T   

Remove paragraph formatting. CTRL+Q  

Apply paragraph styles

 

To do this Press   

Open Apply Styles task pane. CTRL+SHIFT+S   

Open Styles task pane. ALT+CTRL+SHIFT+S   

Start AutoFormat. ALT+CTRL+K   

Apply the Normal style. CTRL+SHIFT+N   

Apply the Heading 1 style. ALT+CTRL+1   

Apply the Heading 2 style. ALT+CTRL+2   

Apply the Heading 3 style. ALT+CTRL+3  

To close the Styles task pane, follow these steps:

If the Styles task pane is not selected, press F6 to select it.

Press CTRL+SPACEBAR.

Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

Insert an object

To insert an object, follow these steps:

Press ALT, N, J and then J to open the Object dialog box.

Do one of the following:

Press DOWN ARROW to select an object type, and then press ENTER to create an object.

Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.

Edit an object

To edit an object, follow these steps:

With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.

Press SHIFT+F10.

Press the TAB key to reach Object name, press ENTER, and then press ENTER again.

Insert SmartArt graphics

To insert SmartArt graphics, follow these steps:

Press and release ALT, N, and then M to select SmartArt.

Press the arrow keys to select the kind of graphic that you want.

Press TAB, and then press the arrow keys to select the graphic that you want to insert.

Press ENTER.

Insert WordArt

To insert WordArt, follow these steps:

Press and release ALT, N, and then W to select WordArt.

Press the arrow keys to select the WordArt style that you want, and then press ENTER.

Type the text that you want.

Press ESC to select the WordArt object, and then use the arrow keys to move the object.

Press ESC again to return to the document.

Mail merge and fields

Perform a mail merge



Note You must be on the Mailings tab to use these keyboard shortcuts.

 

To do this Press   

Preview a mail merge. ALT+SHIFT+K   

Merge a document. ALT+SHIFT+N   

Print the merged document. ALT+SHIFT+M   

Edit a mail-merge data document. ALT+SHIFT+E   

Insert a merge field. ALT+SHIFT+F  

Work with fields

 

To do this Press   

Insert a DATE field. ALT+SHIFT+D   

Insert a LISTNUM field. ALT+SHIFT+L   

Insert a PAGE field. ALT+SHIFT+P   

Insert a TIME field. ALT+SHIFT+T   

Insert an empty field. CTRL+F9   

Update linked information in a Word source document. CTRL+SHIFT+F7   

Update selected fields. F9   

Unlink a field. CTRL+SHIFT+F9   

Switch between a selected field code and its result. SHIFT+F9   

Switch between all field codes and their results. ALT+F9   

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9   

Go to the next field. F11   

Go to the previous field. SHIFT+F11   

Lock a field. CTRL+F11   

Unlock a field. CTRL+SHIFT+F11  

Language bar

Handwriting recognition

 

To do this Press   

Switch between languages or keyboard layouts. Left ALT+SHIFT   

Display a list of correction alternatives.  

+C   

Turn handwriting on or off.  

+H   

Turn Japanese Input Method Editor (IME) on 101 keyboards on or off. ALT+~   

Turn Korean IME on 101 keyboards on or off. Right ALT   

Turn Chinese IME on 101 keyboards on or off. CTRL+SPACEBAR  

Tips

You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then clickSettings. Under Preferences, click Key Settings.

The Windows logo key 

 

 is available on the bottom row of keys on most keyboards.

Function key reference

Function keys

 

To do this Press   

Get Help or go to Microsoft Office.com. F1   

Move text or graphics. F2   

Repeat the last action. F4   

Select the Go To command (Home tab). F5   

Go to the next pane or frame. F6   

Select the Spelling command (Review tab). F7   

Extend a selection. F8   

Update the selected fields. F9   

Show KeyTips. F10   

Go to the next field. F11   

Select the Save As command. F12  

SHIFT+Function key

 

To do this Press   

Start context-sensitive Help or reveal formatting. SHIFT+F1   

Copy text. SHIFT+F2   

Change the case of letters. SHIFT+F3   

Repeat a Find or Go To action. SHIFT+F4   

Move to the last change. SHIFT+F5   

Go to the previous pane or frame (after you press F6). SHIFT+F6   

Select the Thesaurus command (Review tab, Proofing group). SHIFT+F7   

Reduce the size of a selection. SHIFT+F8   

Switch between a field code and its result. SHIFT+F9   

Display a shortcut menu. SHIFT+F10   

Go to the previous field. SHIFT+F11   

Select the Save command. SHIFT+F12  

CTRL+Function key

 

To do this Press   

Expand or collapse the Ribbon. CTRL+F1   

Select the Print Preview command. CTRL+F2   

Cut to the Spike. CTRL+F3   

Close the window. CTRL+F4   

Go to the next window. CTRL+F6   

Insert an empty field. CTRL+F9   

Maximize the document window. CTRL+F10   

Lock a field. CTRL+F11   

Select the Open command. CTRL+F12  

CTRL+SHIFT+Function key

 

To do this: Press   

Insert the contents of the Spke. CTRL+SHIFT+F3   

Edit a bookmark. CTRL+SHIFT+F5   

Go to the previous window. CTRL+SHIFT+F6   

Update linked information in a Word 2010 source document. CTRL+SHIFT+F7   

Extend a selection or block. CTRL+SHIFT+F8, and then press an arrow key   

Unlink a field. CTRL+SHIFT+F9   

Unlock a field. CTRL+SHIFT+F11   

Select the Print command. CTRL+SHIFT+F12  

ALT+Function key

 

To do this Press   

Go to the next field. ALT+F1   

Create a new Building Block. ALT+F3   

Exit Word 2010. ALT+F4   

Restore the program window size. ALT+F5   

Move from an open dialog box back to the document, for dialog boxes that support this behavior. ALT+F6   

Find the next misspelling or grammatical error. ALT+F7   

Run a macro. ALT+F8   

Switch between all field codes and their results. ALT+F9   

Display the Selection and Visibility task pane. ALT+F10   

Display Microsoft Visual Basic code. ALT+F11  

ALT+SHIFT+Function key

 

To do this Press   

Go to the previous field. ALT+SHIFT+F1   

Select the Save command. ALT+SHIFT+F2   

Display the Research task pane. ALT+SHIFT+F7   

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9   

Display a menu or message for an available action. ALT+SHIFT+F10   

Select the Table of Contents button in the Table of Contents container when the container is active. ALT+SHIFT+F11  

CTRL+ALT+Function key

 

To do this Press   

Display Microsoft System Information. CTRL+ALT+F1   

Select the Open command. CTRL+ALT+F2  

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 References

For more information about keyboard shortcuts, click Microsoft Word Help on the Help menu, type keyboard shortcuts in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

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 Properties

Article ID: 290938 - Last Review: August 31, 2012 - Revision: 7.0

Applies to

Microsoft Word 2010

Microsoft Office Word 2007

Microsoft Office Word 2003

Microsoft Word 2002

 

Keywords: kbhowto kbusage kbsmbportal KB290938